Government Office for Technology Transfer – privacy notice

This notice sets out how and why we will use your personal data, and your rights, if you are in contact with the Government Office for Technology Transfer. Pursuant to Articles 13 and / or 14 of the United Kingdom General Data Protection Regulation (United Kingdom) GDPR) and the Data Protection Act 2018.

Your data

We will process the following personal data:

  • the names and contact details of important contacts in your organization

This will include:

  • full name
  • position in the company
  • email address
  • phone number
  • Self-declared diversity data on participants in Government Office for Technology Transfer programs, including collaborators from outside organizations.

We will process the following additional data:

  • the name of the organization
  • other organizational features to assist the Government Office of Technology Transfer in its work
  • Record of interactions between the Government Office for Technology Transfer and your organization

We will link data, such as professional names and email addresses, to these and other sources to inform you of our ongoing work program and to facilitate the effective monitoring, evaluation, and development of the program.


The purpose for which we are processing your personal data is:

  • to manage funding requests
  • Monitoring and evaluating the program of the Government Office for Technology Transfer
  • to facilitate communication with participating organizations
  • provide support and guidance on knowledge asset options
  • monitoring and evaluating the impact of the program
  • Identify areas where Partner Organizations can provide support
  • to help with meetings and workshops

The legal basis for the processing of your personal data is as follows:

  • public duty: the treatment is necessary for the performance of a task performed in the public interest or for the performance of the official authority in charge of the controller, such as the Crown, a Minister of the Crown or a function of a Crown. government department; Carrying out the role assigned to a person by law; Exercising a function of both chambers of parliament; or the administration of justice. Data collection will enable us to work effectively with participating organizations and enable us to monitor and evaluate the impacts of our work.

The legal basis for processing your special category data is:

  • the processing belongs to a specific category of personal data and it is necessary to identify or analyze whether or not there is equality of opportunity or equal treatment between the specified groups of persons (Section 1, Section 2, paragraph 2 of the Annex). The 2018 Data Protection Act) in this category, in order to promote or maintain this equality; and does not apply to measures or decisions concerning a particular interested party; and you have not refused permission; and you have not indicated that you do not wish your data to be processed for such purposes; and the treatment is not likely to cause serious harm or distress to a person; and the appropriate policy document is in force. Self-reported data on the racial or ethnic characteristics of the innovation groups applying for the grant will be collected through a voluntary questionnaire.

Note: Special category data (often known as sensitive personal data) is personal data that reveal race or ethnicity, political opinions, religious or philosophical beliefs, or union membership, and genetic data for the purpose of uniquely identifying biometric data. a natural person’s data, health data, or data about a person’s sexual life or sexual orientation.


Your personal data will not be shared outside BEIS without your specific permission. We may share your data if required to do so by law, for example, by court order or to prevent fraud or other crimes.

Because your personal data will be stored in our IT infrastructure, it will also be shared with our data processors, currently Microsoft and Amazon Web Services. We do not allow our data processors to use or share this data for their own purposes.


General contact information, organization details, and transaction logs will be stored throughout the employment relationship. Once the employment relationship has ended, the data will be deleted after a maximum of 7 years.

Grant fund applications will be retained for a period of 4 years from the date of evaluation of the panels to allow for monitoring and evaluation of the funds, including reporting on future design.

Aggregated data on innovation projects will be stored indefinitely for continuous monitoring and evaluation.

Your rights

You have the right to:

  • how your personal data is processed and request a copy of that personal data
  • request that any inaccuracies in your personal information be corrected without delay
  • Request to complete incomplete personal data, including through an additional statement
  • request that your personal data be deleted if there is no justification for processing it
  • in certain situations (for example, when accuracy is in doubt), request that you limit the processing of your personal data
  • processing your personal data when it is processed for direct marketing purposes
  • against the processing of your personal data

International transfers

Because your personal data is stored on our IT infrastructure and shared with Microsoft and Amazon Web Services with our data processors, it can be securely transferred and stored in the UK and the European Economic Area. Where your personal data is stored outside the UK and EEE will be subject to equivalent legal protection using the Model Contract Clauses.


If you believe that your personal information has been misused or misused, you may lodge a complaint with the Information Commissioner of the UK’s independent regulator. The information commissioner can be contacted at:

Any complaint to the Information Commissioner is without prejudice to your right to seek redress through the courts.

Your Department of Business, Energy and Industry Strategy is responsible for your personal data (BEIS).

You can get in touch BEIS Data Protection Officer at:

Changes to this policy

We may change this privacy policy. In this case, the “last updated” date at the bottom of this page will also change. Any changes to this privacy policy apply to you and your data immediately.

If these changes affect the way your personal data is processed, we will take reasonable steps to inform you.

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